YSU Athletics and COVID-19

Youngstown State University
Youngstown State University

YSU Campus Coronavirus Information

Sections

Updates

The Youngstown State University community, along with everyone across the nation, is trying to manage a situation that is unprecedented. We understand you may be experiencing anxiousness and uncertainty about the immediate future, and that is completely normal. The athletic department will be as supportive and helpful as possible as we work to navigate the challenges ahead of us. The safety and well-being of our student-athletes and staff will always be our primary concern. Therefore, any decisions we have made or will make will be with your welfare in mind.

We know you have questions regarding your eligibility and scholarships, and we will be working with the NCAA and Horizon League to address those concerns.  We will keep you abreast of all updates as they become available.

Most Important

This page will be updated as things continue to change. For the most updated information on university operations during the coronavirus outbreak, visit the Coronavirus Information webpage. This is the first line of communication from the university and supersedes everything on this page.

It's very important to continue to check your YSU email.

If you feel symptoms of the coronavirus (such as a fever or cough), contact your athletic trainer or a healthcare provider IMMEDIATELY. More information is on the "Healthy Practices" section of this page.

If you have questions for your coach or an athletic support staff member, email or call them to avoid any unnecessary in-person contact.

All questions or concerns should be directed to your coach first and then to your sport administrator.

YSU Athletics Staff Directory: https://www.ysusports.com/information/directory/index

Healthy Practices

If you're on campus - contact your Athletic Trainer IMMEDIATELY if you have any symptoms (fever, cough). Your trainer will help advise you of next steps.

If you're not on campus and have any symptoms (fever, cough), contact your primary health care provider immediately.

Exhibit healthy behaviors, such as washing hands regularly, avoid touching your face, and keeping away from larger groups, such as restaurants, malls, movie theaters, etc. Essentially practice "social distancing" and become "home-bodies" until the country can contain the virus. It is expected the height of this situation will occur in mid-April, then subside if we cooperate as we need to. Remember, it's not that you won't recover if affected, but that you could pass it along to an elderly individual or someone with a compromised immune system who could experience life-threatening symptoms.

Academics

FILL OUT THIS SURVEY - Coronavirus student IT needs: https://t.e2ma.net/message/d56rrf/xoff55

You are still expected to complete all of your coursework so that you maintain your eligibility. 

If you were enrolled in an online course before spring break, please note: those courses started on March 16!!!!

Your professors should be reaching out beginning March 23 to as to how to complete the course on-line. It is CRITICAL that you focus on each subject and practice the discipline necessary to pass the course. Some professors may choose to hold classes on-line during the regularly scheduled class time, while others may choose a different path. Our athletic staff will be providing as much support as possible to guide you along but your succeeding in your courses will ultimately be up to YOU!

Contact your athletic academic advisor if you don't have access to your textbooks or materials at your current location.

Per President Tressel's email on March 17, the Spring Commencement ceremony has been postponed. It was originally scheduled for May 9. Details: https://t.e2ma.net/message/5mv8rf/1fzv55

The Jermaine Hopkins Center for Academics is closed indefinitely. Email or call your Academic Advisor if you need assistance.

While all face-to-face tutoring has been suspended, the university is working to move tutoring services online. The Center for Student Progress will be offering online support for all of the services offered, from 8 a.m. to 5 p.m Monday through Thursday and 8 a.m. to 4 p.m. Friday, beginning March 23. For updates on services as well as online learning support services, visit the CSP online.

  • Academic Coaching: WebEx meetings to begin March 23. Coaches will send meeting invites to students. Students can also request academic coaching support online.
  • Supplemental Instruction: All SI leaders will offer group facilitated study sessions. Students in classes served by SI will receive a link to join the study sessions starting March 23.
  • Tutoring: Tutors will also offer WebEx appointments. Students with scheduled appointments with a tutor will continue with those appointments starting March 23. More information will be sent out this week. New appointments are still being accepted, request an appointment online.
  • Disability Services: With online learning, there may be different accommodations needs, please contact the CSP at: 330-941-1372 or via email at: cspds5@ysu.edu with questions and concerns.

The Writing Center will be offering online services for the remainder of the semester through WCOnline. All previously existing face-to-face appointments were converted to online sessions. Students can schedule an online, synchronous appointment for 15-45 minutes during the Center's regular hours:
Monday through Thursday, 9 a.m.-5 p.m.
Friday, 10 a.m.-1 p.m.
Sun: 4-7 p.m.

The Math Assistance Center is working to offer one-on-one and group tutoring sessions online for the remainder of the semester. The MAC will be in contact with students who currently have set appointments as information becomes available. Visit MAC online.

YSU Bookstore: The YSU Bookstore is closed until further notice. Most bookstore services, such as buying books, returning rentals and ordering school spirit products, are still available online with free shipping options. In support of student success, YSU Bookstore has joined with VitalSource to provide free access to digital textbooks through the remainder of the Spring 2020 term. Students should visit bookshelf.vitalsource.com and login or create an account with their YSU email address. Rented Books from Bookstore – if you have rented a book from the bookstore, you are able to access a free return label to return it at the end of the semester. The label will be linked to the reminder email from the bookstore at the end of the semester. If you are on a athletic book scholarship, you will receive more information towards the end of the semester on how to return your books.

Bitonte College of Health & Human Services - remote appointments only

  • All advising appointments will be conducted remotely (phone, email, Skype, etc.)
  • Previously scheduled appointments should plan to call their advisor at the scheduled time to conduct the appointment via phone.
  • Students should be directed to contact HHS via email first.

Beeghly College of Education - remote appointments ENCOURAGED

  • In-person appointments are still available, however, students are being given the option of calling in.
  • Students should call 9330) 941-3268 or email their advisor directly to make arrangements.

Career & Advising - remote appointments only

  • All advising appointments will be conducted remotely (phone or video conferencing)
  • Students can set up appointments by calling (330) 941-3515 or emailing careerservices@ysu.edu.

CCAC - Remote Appointments ONLY

  • All advising appointments will be conducted remotely.
  • Students can set up phone or email appointments through Handshake

CLASS – Remote Appointments ENCOURARGED

  • Undeclared majors only: All Advising appointments will be conducted remotely (phone or email)
  • No update from department/faculty advisors yet

STEM – Remote Appointments ONLY

  • Students are encouraged to use email, not call
  • Email Sylvia Rupert (sjrupert@ysu.edu) or email advisors directly
  • Students who are "in the major" should be directed to the departments

WCBA – Remote Appointments ENCOURAGED

  • All students who are scheduled for this week have been notified that WCBA accommodate them through email, phone, Skype or in person.
  • Appointment requests, call (330) 941-2376 during regular business hours or email advisor directly

Academic Policy Adjustments

The University is dedicated to student academic success during this difficult time. Academic Affairs in collaboration with the faculty represented by the Academic Senate Executive Committee has taken several measures that are directed towards the academic success of our students.

The following policy adjustments have been made to provide additional support for students.

Last day to drop a course and receive a W is April 24, 2020

  • Last day to drop with W for the full term, second 8 week and second 7 week has been moved to April 24, 2020
  • Student will be able to withdraw via the Penguin Portal
  • For help with registration changes please contact onestop@ysu.edu.

Last day to change grading option is April 24, 2020

  • Last day to change a grading option from traditional (letter grade) to credit no credit is Friday, April 24, 2020
  • No limit on how many courses can be changed to the credit/no credit option
  • Extended grading option applies to both Graduate and Undergraduate students
  • Some restrictions may apply based on accreditation requirements
  • Students will submit an online request and will receive a confirmation email
  • All changes require approval from the University

If you would like to change some or all of your classes to the credit-no credit option, please follow the instructions below. Some restrictions may apply based on program accreditation requirements. All requests will be reviewed and approved by the University before the University makes the change in the system for you. Students will receive an email stating if the change request was approved or denied.

STEP 1:  Log into the Penguin Portal
STEP 2:  Selection is under e-Services for Students, under Student Records
STEP 3:  Click on Change Grade Options for Spring
STEP 4:  Select the course(s) you wish to change to the credit-no credit option
You can also access this request here:  Change Grade Options for Spring

Last day to complete an "I" for spring semester – December 14, 2020

  • Last day to complete an incomplete for spring has been moved from Sept. 1 to Dec. 14
  • The extention allows additional time for students to complete spring coursework
  • Check with your instructor to see if this may be an option

WiFi Resources: 

Data Plan Resources:

  • T-Mobile: Will provide unlimited smartphone data to all current subscribers and increase the data allowance to schools and students using their digital learning programs
  • Verizon: Temporarily hold off on any late fees and disconnections and will not terminate service due to economic circumstances to pay bills for 60 days
  • Sprint: Expanding free roaming access on T-Mobile for 60 days will have unlimited data for 60 days

Other Resources

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Housing & Dining

If you live in the residence halls (Cafaro, Kilcawley, Lyden, Wick or Weller), you received an email from Kelly Beers on March 13.  As a result of the decision to move all classes to a remote format, University Housing is attempting to coordinate a safe and efficient process to allow resident students who want to move out to do so.

At the same time, we are trying to determine what is in yours, the campus, and the community's best interest as we make decisions about competitions and practices for the remainder of the semester.  Therefore, for those that are currently residing in the residence halls, the email does not require you to move out. If you believe that it is in your best interest to move out and return home for the rest of the semester we will support you in that decision.

Again, if you feel it is in your best interest to move out of the residence halls then follow the instructions on the email and communicate with your respective coach.  Please remember you are not being required to move out.  All other campus housing options (Courtyard, Edge, Enclave…) remain unchanged.

Students who are staying in the Residence Halls MUST complete the Housing form link: https://www.surveygizmo.com/s3/5500029/Housing-Registration

The Governor of Ohio has issued an order for all Ohioans to stay at home and shelter in place, starting Monday, March 23 at 11:59 p.m. This order asks that all Ohioans that are not considered essential personnel, stay home and exercise social distancing. The order, for now runs around two weeks, and ends Monday, April 6. We ask that each and every one you, as members of the YSU campus community, please take this seriously. As of the close of business on Monday, we will be temporarily suspending hours of operation at both Chick-Fil-A and the Christman Dinning Commons. With that being said, we have an alternate plan in place to make sure you are fed and have the necessary food supplies during the aforementioned timeframe. The Chick-fil-A dining room will be set up as a food pickup area. All meals will be prepared, and refrigerated onsite for pick up. The meals can either be taken back to your room and refrigerated or heated in a microwave oven. Additionally, single serve, individually wrapped, and continental items will also be available for pickup, including bottled beverages. We ask that you visit Chick-Fil-A daily or as needed between the hours of 10 a.m. - 2 p.m., and enter under the Chick-Fil-A awning/Northside Entrance. Staff from both Chartwells Dining Services and Housing/Res Life will be available to assist you. Please note, in compliance with the Governor's request, we will be limiting the number of people entering the dining room at one given time, so please be patient and prepared if you need to wait outside.

Additional information will be given as this situation continues to unfold, and please feel free to reach out to your Housing Coordinator (shbaker@ysu.edu), the RA Staff, or email the Housing Office at Housing@ysu.edu. Lastly, throughout the shelter in place, guests will not be permitted to visit. 

Christman Dining Commons (students on meal plans only):

  • Operations suspended until April 6

Dunkin Donuts (Carry Out Only)

  • Monday – Friday: 7:30 a.m. – 1:30 p.m.

Chick-Fil-A (Carry Out Only)

  • Daily - 10 a.m. - 2 p.m.

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Counseling

Any student-athletes wanting to continue their counseling sessions telephonically or who would like to speak to a mental health counselor telephonically can do so by contacting Advanced Counseling Solutions at 330-797-0036. Please identify yourself as a YSU student-athlete when scheduling. For specific questions please request to speak with Dr. Joe Marzano.

YSU Student Counseling Services is no longer meeting with students in person; however, services are available by phone at 330-941-3737, Monday – Friday, 8 a.m. – 5 p.m. If you are in crisis or want to set up an Assessment and Referral phone appointment, please call. If you have a mental health emergency or crisis during non-business hours or over the weekend, call 330-941-3737 and after the brief message press 1 to speak with a mental health professional.

Individuals concerned about a member of the campus community should continue to submit a Person of Concern form as appropriate. Additional information regarding "red flags" and frequently asked questions can be found online.

For a number of resources and strategies to help with self-care and managing anxiety or stress, click here.

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Athletic Activities

All YSU athletic facilities (WATTS, Beeghly Center, Beeghly Natatorium, Farmers National Bank Field, Covelli Sports Complex, Tennis Center, Cafaro Field, all weight rooms and all training rooms) are closed indefinitely.

Weight Room

The weight rooms in Stambaugh Stadium and Beeghly Center will be closed indefinitely per order from Governor DeWine. Individual training packets will be sent to you in the near future. If you have any questions, please contact your strength and conditioning coach.

Your assigned Strength and Conditioning coach will be sending out training. This training will be able to be completed at home with no equipment. As a staff, we encourage you to stay out of your local gyms while we are facing the issue at hand. If you have any questions on training or the weight room schedule, please reach out to your assigned strength and conditioning coach.

Athletic Training

Effective March 18, all athletic training facilities will be closed indefinitely. Individual post-surgical rehabilitation appointments will be available per your athletic trainer. If you have any questions, please contact your athletic trainer. 

If you're on campus - contact your Athletic Trainer IMMEDIATELY if you have any symptoms (fever, cough). Your trainer will help advise you of next steps.

If you're not on campus and have any symptoms (fever, cough), contact your primary health care provider immediately.

Exhibit healthy behaviors such as regularly washing your hands, avoiding touching your face, and keeping away from larger groups, such as restaurants, malls, movie theaters, etc. Essentially practice "social distancing" and become "home-bodies" until the country can contain the virus. It is expected the height of this situation will occur in mid-April, then subside if we cooperate as we need to. Remember, it's not that you won't recover if affected, but that you could pass it along to an elderly individual or someone with a compromised immune system who could experience life-threatening symptoms.

Our staff will ensure that all student-athletes who have returned home and require rehabilitative services will have access to these services.

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Travel & Return to Campus

As a member of the YSU community (faculty, staff or student) you are required to self-report information on ANY travel, domestic OR international (excluding within Ohio, Western Pennsylvania or Northern West Virginia) within the past 14 days and moving forward, to the university prior to returning to campus.

If you are returning or have returned from international travel after March 6, YSU is requiring that you complete the YSU Post Travel Screening form as soon as possible. You must complete the screening in order to return to campus. -- https://t.e2ma.net/message/hg6prf/1fzv55

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SAAP Events

  • All SAAP events for the spring semester are canceled.

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Media Availability and Social Media Usage 

Consistent with our regular policies, all interview requests need to be funneled through the Athletics Communications Office. For the time being, we are asking that all student-athletes understand that they will be unavailable to the media.

Please refer to the YSU Student-Athlete Handbook for guidelines on social media usage (https://www.ysusports.com/information/compliance/2019-20_YSU_Student_Athlete_Handbook.pdf).

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YSU Information Technology Services

Please note that YSU Information Technology Services is focused first and foremost on providing support and responding to issues that directly affect the university's teaching mission. Please also note that, since ITS is experiencing a higher call volume than normal, you may also open a Service Request. Contact the IT Service Desk at 330-941-1595 for assistance.

ITS Resources

ITS has a number of resources to help maintain connections with colleagues and students:

  • Blackboard - Blackboard and Blackboard Collaborate are primary resources to connect with your class.
  • WebEx - Meetings and Teams for Remote Connectivity Resource. The YSU community has Cisco WebEx Meeting and Teams for remote connectivity. WebEx Meetings enables you to collaborate virtually with internal and external contacts. WebEx Teams has additional functionality and is preferred as a virtual workspace. Please see the WebEx article for instruction guides to download and use WebEx Meeting or WebEx Teams. Download WebEx Teams and Meetings now.
  • Adobe Software - Download the Adobe Creative Cloud applications to your personal device if needed. Please see Common question for Students & Teachers article from Adobe regarding this temporary option.
  • VPN - Securely access the YSU Network from your home device by following the instruction to connect using Penguin Connect.

ITS Update (Emailed on March 20)

Loaner equipment
In response to the remote learning needs of faculty, students and staff, YSU Information Technology Services is making a limited amount loaner equipment available as inventory allows. Four hundred laptops, along with a lesser number of headsets, webcams and mobile hotspots, will be available.

An appointment-based "drive-up" process is being coordinated. Online reservations are necessary. If you have not filled out a technology needs survey and do not have what you need to teach, learn or work remotely, please complete the appropriate survey as soon as possible: Faculty Equipment Assessment / Student Device Survey /Staff Equipment Assessment.  Survey respondents will be contacted by the IT Service Desk beginning this weekend to arrange an appointment for pickup.

Virtualization portfolio
IT Services and technology vendor partners have been tirelessly collaborating to create an application virtualization portfolio to replace access to specialized computer lab software.  Our virtual environment is not expected to be ready for use until 8 a.m. Monday, March 23.  In preparation for remote learning, please review the two virtual offerings:  General VM Software / Engineering VM Software.  Details regarding how to access this virtual environment will be forthcoming.  If the software used in your specific course is not presented in either of these virtual environments, faculty should submit an IT Service Request.  In addition, many application vendors are offering their software for free through the end of May/June.  See these free vendor offerings.  We would ask faculty to check this list before requesting virtual applications.

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Financial Aid

President Tressel sent this email (https://t.e2ma.net/message/d5eytf/1fzv55) on March 30 to help answer frequently asked questions regarding financial aid.

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